Human Resources Services
 

Job Listing - Support Staff (non-exempt)

Executive Secretary

Department: Academic Advising
Job Number: 15038
Date Posted: 6/1/2015
Status: Accepting applications
Provides high-level administrative and secretarial support for the Director of Academic Advising as well as supplemental support for Tutorial & Instructional Programs, Student Success, and the Career Center; prioritizes and coordinates work flow for the office including the Director's daily calendar of appointments; edits and updates the departmental website, publications, brochures, and presentation materials; maintains general and budget files and assists with the preparation of budget reports; assist with data verification, and reports related to Retention Software systems (Bison, Hobsons, and Starfish); monitors and updates the unit's various Blackboard portals; assists the unit and supports staff in tracking students' progress and evaluating performance of unit strategic plans; writes reports and correspondence with a minimum of guidance and revision; serves as a member of the unit team; and must have an understanding of appropriate customer service and ensure confidentiality.

(ACCEPTING GALLAUDET REGULAR STATUS, ACADEMIC AFFAIRS DEPARTMENT EMPLOYEES ONLY)

Requirements:
High school diploma or GED required. Minimum six years secretarial or clerical experience (Combination of formal related training and other professional work experience equal to four years may be considered). Experience in office operations, knowledge of basic accounting, budget management, writing correspondence and preparing other documents is required. Must have an understanding of customer service principles; demonstrated ability to handle complex as well as routine tasks. Flexibility in working with others and maintaining a pleasant and team-oriented attitude. Excellent writing, editing, and proofreading skills. Ability to use a variety of computer software (e.g., MS Word, Excel) and familiarity with management information systems (e.g., Access, SPSS). Excellence organizational and interpersonal skills. Demonstrated ability to handle complex as well as routine tasks. Sign language skills required or willingness to learn sign language within a reasonable amount of time.
Salary/Compensation:
$18.85 to $33.94

(ACCEPTING GALLAUDET REGULAR STATUS, ACADEMIC AFFAIRS DEPARTMENT EMPLOYEES ONLY)

Positions Contingent on Funding
Gallaudet University is an equal opportunity employer/educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. Employees and recruiting sources are encouraged to refer qualified individuals from protected classes for available positions. Individuals who may have inquiries regarding the University’s policy and procedures or who may wish to file a complaint should contact the University’s EEO Office, Gallaudet University, 800 Florida Avenue, N.E., Washington, DC 20002-3695, 202-651-5462.
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